Filing by subject within an alphabetic arrangement is helpful for finding records for which of the following?

Filing by subject within an alphabetic arrangement is helpful for finding records for which of the following?

• A. special promotions or celebrations
• B. bids or projects
• C. applications
• D. all of the above

Answer: (D)

Filing by subject within an alphabetic arrangement groups records by topic, not by document type, so you can retrieve all items related to a given subject regardless of what kind of document they are. For special promotions or celebrations, a subject like Promotions or Corporate Events pulls together memos, invitations, vendor contracts, and budgets that all relate to the same event. For bids or projects, a subject such as Bids or Projects collects RFPs, bid evaluations, project plans, and related correspondence in one place. For applications, a subject like Applications brings together job applications, permit applications, or program applications from different folders or departments. The alphabetic access makes it easy to browse to the topic and see every relevant record, which improves findability across diverse record types. Use a consistent subject vocabulary and cross-reference when needed to keep records linked to multiple topics.

Filing by subject within an alphabetic arrangement groups records by topic, not by document type, so you can retrieve all items related to a given subject regardless of what kind of document they are. For special promotions or celebrations, a subject like Promotions or Corporate Events pulls together memos, invitations, vendor contracts, and budgets that all relate to the same event. For bids or projects, a subject such as Bids or Projects collects RFPs, bid evaluations, project plans, and related correspondence in one place. For applications, a subject like Applications brings together job applications, permit applications, or program applications from different folders or departments. The alphabetic access makes it easy to browse to the topic and see every relevant record, which improves findability across diverse record types. Use a consistent subject vocabulary and cross-reference when needed to keep records linked to multiple topics.